SAAC October Meeting Minutes

CRESTED BUTTE COMMUNITY SCHOOL
ADVISORY ACCOUNTABILITY COMMITTEE

DRAFT - MINUTES OF MEETING

Wednesday, October 19, 2016


The Crested Butte Community School Advisory Accountability Committee met on October 19th at 4:00 pm in the CBCS Media Center.  Chairperson Tyler Martineau called the meeting to order at 4:10 pm. 

A quorum was reached. The following individuals were present:
Sally Johnson Tyler Martineau
Molly Frame Stephanie Niemi
Tara Wirsing Caren Carroll
Leslie Walton Marilyn Krill
Lindsay Oleson Sally Hensley
Corrie White Kriste Lyon
Laura Daniel Laurie Voegeli
Tattie Bailey Krista Hildebrandt
Sarah Winn Ryan Myers
Elina Smith


MINUTES

A motion was made to approve the minutes from the May 4, 2016 meeting.  Motion was seconded and unanimously approved.

NEW BUSINESS

REVIEW COMMITTEE RESPONSIBILITIES & ANNUAL TIMELINE:  
Tyler Martineau reminded the group that the over-arching responsibility of this committee is to promote and ensure educational excellence at this school.  The committee is accountable to the students for their learning and achievement. We hold the students, parents, teachers, staff and board of education accountable by serving as a forum to get together and discuss specific needs and issues facing our school.  Specifically, the committee evaluates test scores, measuring achievement and identifying areas for improvement.  We provide input on budget considerations to the school and district.  Tyler also stated that the committee can make recommendations to administrators and the BOE, but has no real power in the decision making.  
The meeting dates for this school year were set to be the first Wednesday of each month:  November 9, December 7, January 4, 2017, February 1, March 1, April 5 and May 3.    

ELECTION OF MEMBERS AND OFFICERS:
A MOTION was made, seconded and unanimously approved:
o To elect the following individuals to serve a two-year term beginning Oct 2016:
Employee Grades K-5:  Molly Frame
Employee Grades 9-12:  Laura Daniel
Community Grades K-5:  Ian Billick
Community Grades 6-8:  Tara Wirsing
Community Grades 9-12:  Caren Carroll
A MOTION was made, seconded and unanimously approved:
o To elect Tyler Martineau as Chair, Caren Carroll as Vice-Chair and Sally Johnson as Secretary for the school year 2016-17. 
Ryan Myers, Sarah Winn and Elina Smith will serve as student representatives for the school year 2016-17.

UPDATES ON NEW SCHOOL YEAR:
CBES enrollment is down 30 students from last year and CBSS is up 45 for a net increase of 15 students overall.  
The secondary wing is at capacity and Stephanie Niemi and her staff have used creative classroom configurations and scheduling to accommodate all the students and classes for this year.
The elementary wing has a “free” classroom this year, but it is being used almost full time for such activities as intervention groups, PLTW modules and other classes.  
The Achievement Center has been opened in Gunnison and serves the most severe needs children in the valley.  Qualifying children from Crested Butte are transported there for the school day.  The children receive better services now and are assimilated into the Gunnison schools as well.   

FUTURE FACILITIES PLANNING:
The Dolinka Group has not been hired by the district to do a population study.  It was determined that they are not a good fit for our particular situation and community.  Kriste Lyon is going to assess the feasibility of having her AP Statistics students take on the population study for the district.  Once we can determine how to project our future enrollment, then we can begin to assess what facilities we will need. 
Stephanie Niemi reiterated that our focus should be on how to create flexible, 21st century spaces for our students and not just how many “classrooms” we may need.   


STUDENT ASSESSMENTS:
Sally Hensley reported on the results from PARCC and CMAS testing from last spring.  Overall, she is pleased with how our students did on the tests.  She pointed out that the ‘met’ and ‘exceeded’ state standards are quite rigorous.  CBES performance framework is at 85%, which is excellent!
o 38% of 4th graders met or exceeded standards for CMAS scores for social studies.  Sally and her team analyzed the data to figure out in which areas of study the students underperformed and will address those areas in future instruction.  
o 60% of 5th graders met or exceeded standards for CMAS scores for science.  Our science achievement scores are higher than ever before!  
o PARCC test results – language arts and math for 3rd, 4th and 5th grades.  Test results from spring of 2015 showed that we had several grades that were below the state standards in math. To address this, the math team adopted some changes to curriculum which they implemented during last year.  We are no longer below state standards in any elementary grades and we exceeded expectations in academic growth!  This is a great accomplishment for Sally and her team of teachers!  
Stephanie Niemi reported that overall our secondary school is above state average in language arts and math.  Our secondary school performance framework is 88.9%, which is amazing!!   
Due to our excellent school performance framework scores, the state will not require our schools to submit a formal UIP (Unified Improvement Plan) for this school year.  However, all involved feel that the process of reviewing scores to identify areas for improvement is very valuable for goal-setting and both Stephanie and Sally plan to perform an “internal” analysis and work with their teams to set goals for improvement.  Stephanie also stated that she would like to focus her attention on the “social and emotional” data that is available (i.e. the Healthy Kids Survey), in addition to assessment data.      

NEXT MEETING

The following items will be deferred to and/or added to the agenda for the next meeting:  Planning for Student Assessments in 2016/17 and a Presentation of the Results from the Healthy Kids Survey.  

The next regular meeting of the accountability committee will be held on November 9, 2016 at 4 pm.  

ADJOURNMENT

The meeting was adjourned at 5:53 pm.

Prepared by Sally Johnson
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